No. Preserve its actual purpose and issuing party. It may document a private commitment but cannot establish an official decision it does not contain.
Keep the evidence sources distinguishable
Identify the named applicants and actual official instructions separately. An accurate file should not merge a company announcement with vetting or immigration results.
The current status of the existing application including any receipts or correspondence, the employer's understanding of its timeline, the official Gold Card program page and executive action, the applicable fee schedule, and an honest list of what the household needs from a US status. Each employee gets a folder opening with identity and civil documents, meaning passport, birth record, marriage or divorce records and any prior names, followed by the evidence supporting their underlying EB-1 or EB-2 classification, their vetting correspondence, and their own payment receipts. The family file should contain birth certificates, parent-child and marriage evidence, passports, marital-status records, prior petitions, notices, admission history, and the dates needed for any CSPA analysis. If the official instructions require identity, financial or background documents, gather those the same way you would for any immigrant petition: originals, certified translations where needed, and a clear explanation of the source of the gift funds.